Careers

Senior Administrative Assistant

Position Summary

The full-time remote Administrative Assistant will be responsible for the day-to-day operations in the corporate office to help us shape and enhance our image and promote our business, principles, and mission. We provide accounting and relationship management for firms primarily in the transportation &  logistics, construction, healthcare & medical, government contractor, real estate, professional services, and law industries.  The work hours are Monday to Friday from 8 a.m. to 5 .p.m. (EST).  Benefits include medical, dental, vision and life insurance.  Also, 401K and performance bonus are included. This position is based in St. Lucia.

Job Responsibilities

  • Maintain the CEO’s tasks in the project management system.   
  • Follow-up with employees regarding tasks on behalf of the CEO. 
  • Remind the CEO about tasks she must complete and assist her with completing them. 
  • Make calls to third parties on behalf of the CEO. 
  • Schedule meetings for the CEO. 
  • Attending meetings with the CEO, taking notes, and putting action items in the project management system. 
  • Assist the recruiting manager with recruiting. 
    • Assist with company special projects. 

Requirements

  • Highly driven and thrive in a fast-paced environment.
  • Positive and professional attitude.
  • Extremely organized and paying great attention to detail.
  • Clear written and verbal communication skills.
  • Excellent time management.
  • Good project management skills include  collaboration senior team members and clients on behalf of the CEO.
  • Ability to work with minimal supervision.
  • Excellent technology skills and experience with Microsoft applications (i.e., Word, Excel, Outlook, SharePoint), client collaboration tools like Liscio, and project management applications like ClickUp.
  • Document management experience including keeping folders and documents organized.
  • Emotional intelligence and mentally strong.
  • Growth mindset and willingness to learn new things.
  • Must have excellent Wi-Fi and a private place to work.
  • Manage and maintain calendars, conference calls, travel, and all administrative functions.
  • Maintain contact databases and mailing lists with updates.
  • High level of interpersonal skills to handle sensitive and confidential information.
  • Associate degree or higher in a business-related field.

Junior Accountant - Transactions Team

Position Summary

The full-time ‘Junior Accountant – Transactions Team’ will be responsible for accounting and relationship management for firms primarily in the transportation and logistics, construction, healthcare and medical, government contractor, real estate, professional services, and law industries. The work hours are Monday to Friday from 8 a.m. to 5 p.m. (EST). Benefits include medical, dental, and vision insurance.  Also, retirement benefits, educational reimbursement, and performance bonus are included. 

Job Responsibilities

  • Download bank and credit card statements.
  • Set up bank and credit card interfaces in QuickBooks.
  • Set up and maintain credit card and bank feed rules in QuickBooks.
  • DEXT coding and posting for receipts transactions.
  • Match and categorize income and expenses from bank and credit card feeds.
  • Bank and credit card transaction reconciliations.
  • Research uncategorized transactions and transactions without payees.
  • Check from personal transactions.
  • View vendor summary list in QuickBooks and collectc W9 form vendors. 

Requirements

  • Highly driven and thrive in a fast-pasted environment
  • Positive and professional attitude
  • Extremely organized and great attention to detail
  • Clear written and verbal communication skills
  • Excellent time management skills
  • Ability to work with minimal supervision
  • Excellent technology skills and experience with Microsoft applications (i.e., Word, Excel, Outlook)
  • Emotional intelligence
  • Growth mindset and willingness to learn 
  • A minimum of three years of experience in accounting
  • QuickBooks experience is preferred
  • Associates Degree or higher in accounting or accounting related field